Unified Financial Management System Vendor Request Forms must be electronically filled out before they are submitted to the Automated Clearing House Mailbox at AFD.ACHForms@usdoj.gov. Handwritten submissions, including pen-and-ink changes, will be rejected.
Box 16 - EIN/SSN/TIN
The Tax Identification Number (TIN) entered on the Unified Financial Management System Vendor Request Form should be that of the person or entity who is legally entitled to the funds. Under no circumstances, should a representative (attorney, next of kin, etc.) of the defendant, claimant, or petitioner enter their personal or business Tax Identification Number on the Unified Financial Management System Vendor Request Form. You may be asked to provide supporting documents to validate the Tax Identification Number. Individuals without a Tax Identification Number should use the Asset Forfeiture – Non-Citizen (Domestic) Payment Form.
Box 24 - NCIC/TPID Code
For Department of Justice, Equitable Sharing Program purposes, this number is your Agency's NCIC/ORI code (e.g., MD1234567). For all other purposes, the TPID code is your 6-10 digit CATS Party ID Number (e.g., 1788649). This number is typically conveyed in the subject of the correspondence instructing you to complete the Unified Financial Management System Vendor Request Form. Please contact the Agency who sent you the correspondence should you have any questions about the CATS Party ID Number. Please note, a CATS Asset ID Number (e.g., 19-DEA-123456) is not a valid entry for Box 24.
Boxes 26- 33 - Financial Institution Information
Ensure Box 12: Payment Type is completed before attempting to complete Boxes 26 – 33. The ABA Number and Account Number must be able to accept Automated Clearing House (ACH) network payments. ABA Numbers and Account Numbers designated solely for Wires or Fedwires network payments will result in a payment cancellation.
Generally, Forms are reviewed and processed within five (5) business days of the submission date. Forms submitted between September 25th and October 10th may take additional time due to annual system maintenance. The submitter and, if different, vendor contact indicated in Box 20 of the Unified Financial Management System Vendor Request Form will receive notice via e-mail from Asset Forfeiture Division Forms (firstname.lastname@example.org) indicating the status of the Unified Financial Management System Vendor Request Form. Notification of successful Unified Financial Management System Vendor Request Forms will include additional points of contact regarding your payment.
Payment Cancellation/Rejection Notices
If you have received an e-mail from Asset Forfeiture Division Forms (email@example.com) indicating that your payment was either cancelled or rejected then there was a problem with your original Form submission. The reason for the cancellation/rejection and a brief description will be listed in the e-mail. Regardless of the reason, an updated Unified Financial Management System Vendor Request Form must be submitted to reprocess your payment.